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We have selected you as a supplier. What happens next?

Each Supplier must be entered into our Vendor Master data system. We require tax identification information from our vendors.  Please complete and return the W-9 form to our Vendor Master mailbox either by e-mail to arkema.usph-vm-maint@arkema.com or fax to 610-205-7729 so that this information can be included on the Vendor Master.

Complete the ACH authorization form, as discussed below.

Insurance requirements
For certain suppliers, Arkema may request proof of insurance and ask to be named as an additional insured on your policies. These requirements will be provided to you by your purchasing contact.  You will be expected to provide the required certificates of insurance to your purchasing representative and to our insurance department.

Sample of Certificate of Insurance

Credit References for Arkema
If you would like to obtain a copy of Arkema's Credit References, please request one from your Arkema Purchasing contact.

You are going to provide services on-site at an Arkema facility. What do you need to know?

Every Arkema contractor that is providing on-site services must meet our insurance requirements and safety requirements.  Insurance is discussed above.  For safety, you may be required to complete a Contractor Pre-Qualification Questionnaire.  The local site safety contact will work with you and with Arkema's purchasing representative to ensure that we receive all the required information.

Here is an example of a pre-qualification questionnaire.

 

Tax exemptions

All raw materials consumed by Arkema are tax exempt. Please use the link below to view the Uniform Sales and Use Tax Certificates.  The first one is the Multijurisdictional certificate that covers: Alabama, Arkansas, Arizona, California, Illinois, Kentucky, Michigan, Minnesota, New Jersey, North Carolina, Pennsylvania, South Carolina, and Texas. There are Individual Louisiana certificates posted as well.

 

Please contact Raw Materials Purchasing at 610-205-7830 or arkema.phil-us-purchasing@arkemagroup.com if you do not see your state listed.

How does Arkema pay suppliers?

Arkema places a strong emphasis on working with suppliers who can accommodate Arkema's requirements for extended payment terms.

Arkema's preferred method of payment for domestic suppliers is via the ACH network.  Payment can be made ACH-CTX or ACH-CCD depending on the supplier's bank requirements. Payments are sent by Arkema twice weekly, Tuesdays and Fridays.  A supplier can expect payment to arrive in its bank account 48 hours later.  Each new Supplier must complete the attached ACH payment authorization form.

For foreign suppliers, Arkema will pay by either check or by wire.  Checks are only run once per week.  Internal approvals are required for wire payments and these are usually reserved for suppliers with large balances.

What is Arkema's remit to address?

 

Arkema prefers to receive invoices via electronic mail: arkema.usph-accounts-payable@arkema.com.

The mailing address is:
Arkema Inc.
Attn: Accounts Payable
P. O. Box 66207
King of Prussia, PA 19406-2207

Does Arkema have a required invoicing format?

Proper invoicing will make the payment process more efficient for you and us.  Make sure that your invoice contains the required information.  It is essential that each supplier's invoice reference a valid Arkema purchase order number. Purchase orders from our SAP system begin with 4500 and contain 10 digits. Purchase orders from our GP MaTe system will begin with 00, 01 or 02 and contain a minimum of 10 digits.

Arkema sample invoice

 

Questions about non-payment of an invoice?

 

Here are three ways to contact us.

Contact your purchasing representative.
Call the Accounts Payable department at (800) 321-5196.
Email arkema.usph-accounts-payable@arkema.com (make sure you include your purchase order number in the email.)


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